project
methodology
1.00 PREDESIGN OPERATIONS
- Introduce key team members to clients.
- Establish the client’s requirements.
- Inspect site and adjacent environment.
- Review, clarify and confirm physical brief with client.
- Review with client financial brief and establish client’s cost perceptions and expectations.
- Establish and agree project implementation workplan with client.
- Undertake review of existing site/cadastral/topographical survey.
- Confirm location of all existing and proposed site services.
- Confirm location of existing mature trees/vegetations.
- Confirm location of other buildings being designed by others.
- Re-survey the site where required.
- Undertake a photographic survey of the existing site and surrounding environment.
- Undertake necessary trial pits/soils investigation.
- Incorporate tests with any previous geotechnical data obtained.
- Produce geotechnical report.
- Review and revise physical brief, space requirements.
- Produce and revised spatial brief.
- Review with client financial brief parameters, including fitouts costs.
- Review current concept design.
- Comment and recommend revisions as necessary.
- Produce definitive project brief incorporating all data, parameters and information obtained in items 1.01 to 1.06 above.
- Submit a definitive project brief for client consideration and approval.
- Obtain client’s approval.
2.00 SCHEMATIC DESIGN STAGE OPERATIONS
- Evaluate alternative designs with regard to financial brief.
- Consider constraints of physical and financial brief.
- Evaluate alternatives and report on optimum solutions.
- Produce illustrations of preferred schemes with notional design drawings, massing sketches, and sketch details.
- Integrate structural/civil design/building into architectural design.
- Produce definitive schematic design of project including site layout plan, floor plans section, elevations to fully illustrate the project.
Provide opinion of likely magnitude of cost of project.
Produce schematic design report incorporating items listed in item including appropriate recommendations for client approval.
- Obtain client approval to proceed into design development and contract documentation stages.
3.00 DESIGN DEVELOPMENT STAGE OPERATIONS
- Direct and integrate the specialist consultants detailed design work into the overall building design.
- Control and direct the activities of all specialist consultants.
- Finalise entire design.
- Freeze design
- Re-evaluate project costs and ensure budget parameters are achieved.
- Produce design development approval stage report for client.
4.00 CONTRACT DOCUMENTATION STAGE
- Prepare all working drawings for tender including all architectural, civil, structural and building services drawings.
- Prepare all specifications.
- Quality assure all documents prepared.
- Prepare all bidding documents ready in all respects for tender.
- Prepare query/answer sheets for use during tender.
- Prepare pre-tender estimate.
- Prepare report for client approval on contract documentation including pre-tender estimate.
- Submit report for client approval.
- Obtain client approval to tender.
5.00 STATUTORY APPROVALS
- Submit all documentation to local building authority and physical planning board to obtain necessary statutory approvals.
- Liaise with elcom regarding provision of service.
6.00 TENDER BIDDING AND CALLING OF TENDERS
- Confirm with client if bidding to be “open” or “pre-selection”.
- If pre-selection is required, undertake pre-selection at commencement of “4.0 contract documentation stage”. Pre-selection criteria will be agreed with client.
- Advertise tenders.
- Issue tender documents.
- Manage administration of bidding process including dealing with tenderers questions and queries.
- Close and receive tenders in accordance with client’s requirements.
7.00 CONSTRUCTION STAGE/PROJECT MANAGEMENT
- Notify successful tenderers by letter of acceptance.
- Draw up contract document agreement and arrange signing of all contract documents between appointed builder and client, including construction programme.
- Mobilise consultants site architect and contractors site management staff to site.
- Undertake construction supervision.
- Monitor time, cost, quality.
- Monitor progress of the works.
- Issue instructions on time, cost, quality related to the works.
- Issue architects instructions as required related to the works.
- Check and negotiate variations to the works as required.
- Assess extensions of time claims as required.
- Issue necessary contract variations.
- Assess builders monthly claims.
- Certify percentage monthly completion of the works.
- Certify and issue monthly progress certificates for work completed.
- Ensure defective materials and workmanship is demolished and reworked.
- Inspect the works daily.
- Administer the contract in accordance with the contract documents.
- Maintain daily record sheets regarding all aspects of the works including matters affecting the progres of the works.
- Submit to the client weekly summaries of all site activities during the week, noting materials stockpiled, weather conditions and any matters affecting the progress of the works.
- Undertake regular fortnightly site meetings with the builder.
- At critical points ensure attendance of specialist consultants.
- Chair site meetings.
- Compile site minutes.
- Distribute site minutes.
- Action site minutes.
- Assess and check builders claims.
- Issue progress certificates.
- Produce on the last day of each month a full progress report to the client regarding the works.
- Provide photographic record of state of the works.
- Include a financial summary of the works.
- Provide updated works programme.
- Prior to practical completion list and arrange remedial action to ensure any defects have been rectified.
- Ensure all plant and machinery is fully operational and commissioned.
- Ensure equipment manuals are complete and clients copies are inserted.
- Arrange bonds/bank guarantees are in place.
- Issue the certificate of practical completion and semi final certificate.
- Monitor the building during the defects liability period.
- Ensure immediate making good of any critical defects which occur.
- Make two routine visits during the period to inspect the building.
- Upon expiration of the defects liability period carry out a full inspection of the building, its plant and equipment.
- Draw up a list of defects.
- Arrange for the builder to make good all defects.
- Once all defects have been made good issue the final certificate to the builder.
- Issue as built drawings to the client.
- Provide ongoing routine maintenance guidelines.
- Prepare the final report and financial statement and submit to the client.
- Conclude contract.