Project Methodology

project
methodology

1.00 PREDESIGN OPERATIONS

  • INTRODUCE KEY TEAM MEMBERS TO CLIENT.
  • ESTABLISH CLIENTS REQUIREMENTS RELATED TO LINES OF COMMUNICATION, REPORTING PROCEDURES.
  • INSPECT SITE AND ADJACENT ENVIRONMENT.
  • REVIEW, CLARIFY AND CONFIRM PHYSICAL BRIEF WITH CLIENT.
  • REVIEW WITH CLIENT FINANCIAL BRIEF AND ESTABLISH CLIENT’S COST PERCEPTIONS AND EXPECTATIONS.
  • ESTABLISH AND AGREE PROJECT IMPLEMENTATION WORKPLAN WITH CLIENT.
  • UNDERTAKE REVIEW OF EXISTING SITE/CADASTRAL/TOPOGRAPHICAL SURVEY.
  • CONFIRM LOCATION OF ALL EXISTING AND PROPOSED SITE SERVICES.
  • CONFIRM LOCATION OF EXISTING MATURE TREES/VEGETATIONS.
  • CONFIRM LOCATION OF OTHER BUILDINGS BEING DESIGNED BY OTHERS.
  • RE-SURVEY SITE IF AND AS REQUIRED AND INCORPORATE ALL SITE DATA.
  • UNDERTAKE DIGITAL CAMERA SURVEY OF EXISTING SITE AND ENVIRONMENT.
  • UNDERTAKE NECESSARY TRIAL PITS/SOILS INVESTIGATION.
  • INCORPORATE TESTS WITH ANY PREVIOUS GEOTECHNICAL DATA OBTAINED.
  • PRODUCE GEOTECHNICAL REPORT.
  • REVIEW AND REVISE PHYSICAL BRIEF, SPACE REQUIREMENTS.
  • PRODUCE AND REVISED SPATIAL BRIEF.
  • REVIEW WITH CLIENT FINANCIAL BRIEF PARAMETERS, INCLUDING FITOUTS COSTS.
  • REVIEW CURRENT CONCEPT DESIGN.
  • COMMENT AND RECOMMEND REVISIONS AS NECESSARY.
  • PRODUCE DEFINITIVE PROJECT BRIEF INCORPORATING ALL DATA, PARAMETERS AND INFORMATION OBTAINED IN ITEMS 1.01 TO 1.06 ABOVE.
  • SUBMIT DEFINITIVE PROJECT BRIEF FOR CLIENT’S CONSIDERATION AND APPROVAL.
  • OBTAIN CLIENT’S APPROVAL.

2.00 SCHEMATIC DESIGN STAGE OPERATIONS

  • EVALUATE ALTERNATIVE DESIGNS WITH REGARD TO FINANCIAL BRIEF.
  • CONSIDER CONSTRAINTS OF PHYSICAL AND FINANCIAL BRIEF.
  • EVALUATE ALTERNATIVES AND REPORT ON OPTIMUM SOLUTIONS.
  • PRODUCE ILLUSTRATIONS OF PREFERRED SCHEMES WITH NOTIONAL DESIGN DRAWINGS, MASSING SKETCHES AND SKETCH DETAILS.
  • INTEGRATE STRUCTURAL/CIVIL DESIGN/BUILDING INTO ARCHITECTURAL DESIGN.
  • PRODUCE DEFINITIVE SCHEMATIC DESIGN OF PROJECT INCLUDING SITE LAYOUT PLAN, FLOOR PLANS SECTION, ELEVATIONS TO FULLY ILLUSTRATE THE PROJECT.
  • PROVIDE OPINION OF LIKELY MAGNITUDE OF COST OF PROJECT.
  • PRODUCE SCHEMATIC DESIGN REPORT INCORPORATING ITEMS LISTED IN ITEM INCLUDING APPROPRIATE RECOMMENDATIONS FOR CLIENT APPROVAL.
  • OBTAIN CLIENT APPROVAL TO PROCEED INTO DESIGN DEVELOPMENT AND CONTRACT DOCUMENTATION STAGES.

3.00 DESIGN DEVELOPMENT STAGE OPERATIONS

  • DIRECT AND INTEGRATE THE SPECIALIST CONSULTANTS DETAILED DESIGN WORK INTO THE OVERALL BUILDING DESIGN.
  • CONTROL AND DIRECT THE ACTIVITIES OF ALL SPECIALIST CONSULTANTS.
  • FINALISE ENTIRE DESIGN.
  • FREEZE DESIGN
  • RE-EVALUATE PROJECT COSTS AND ENSURE BUDGET PARAMETERS ARE ACHIEVED.
  • PRODUCE DESIGN DEVELOPMENT APPROVAL STAGE REPORT FOR CLIENT.

4.00 CONTRACT DOCUMENTATION STAGE

  • PREPARE ALL WORKING DRAWINGS FOR TENDER INCLUDING ALL ARCHITECTURAL, CIVIL, STRUCTURAL AND BUILDING SERVICES DRAWINGS. 
  • PREPARE ALL SPECIFICATIONS.
  • QUALITY ASSURE ALL DOCUMENTS PREPARED.
  • PREPARE ALL BIDDING DOCUMENTS READY IN ALL RESPECTS FOR TENDER.
  • PREPARE QUERY/ANSWER SHEETS FOR USE DURING TENDER.
  • PREPARE PRE-TENDER ESTIMATE.
  • PREPARE REPORT FOR CLIENT APPROVAL ON CONTRACT DOCUMENTATION INCLUDING PRE-TENDER ESTIMATE.
  • SUBMIT REPORT FOR CLIENT APPROVAL.
  • OBTAIN CLIENT APPROVAL TO TENDER.

5.00 STATUTORY APPROVALS

  • SUBMIT ALL DOCUMENTATION TO LOCAL BUILDING AUTHORITY AND PHYSICAL PLANNING BOARD TO OBTAIN NECESSARY STATUTORY APPROVALS.
  • LIAISE WITH ELCOM REGARDING PROVISION OF SERVICE.

6.00 TENDER BIDDING AND CALLING OF TENDERS

  • CONFIRM WITH CLIENT IF BIDDING TO BE “OPEN” OR “PRE-SELECTION”.
  • IF PRE-SELECTION IS REQUIRED, UNDERTAKE PRE-SELECTION AT COMMENCEMENT OF “4.0 CONTRACT DOCUMENTATION STAGE”. PRE-SELECTION CRITERIA WILL BE AGREED WITH CLIENT.
  • ADVERTISE TENDERS.
  • ISSUE TENDER DOCUMENTS.
  • MANAGE ADMINISTRATION OF BIDDING PROCESS INCLUDING DEALING WITH TENDERERS QUESTIONS AND QUERIES.
  • CLOSE AND RECEIVE TENDERS IN ACCORDANCE WITH CLIENT’S REQUIREMENTS.

7.00 CONSTRUCTION STAGE/PROJECT MANAGEMENT

  • NOTIFY SUCCESSFUL TENDERERS BY LETTER OF ACCEPTANCE.
  • DRAW UP CONTRACT DOCUMENT AGREEMENT AND ARRANGE SIGNING OF ALL CONTRACT DOCUMENTS BETWEEN APPOINTED BUILDER AND CLIENT, INCLUDING CONSTRUCTION PROGRAMME.
  • MOBILISE CONSULTANTS SITE ARCHITECT AND CONTRACTORS SITE MANAGEMENT STAFF TO SITE.
  • UNDERTAKE CONSTRUCTION SUPERVISION.
  • MONITOR TIME, COST, QUALITY.
  • MONITOR PROGRESS OF THE WORKS. 
  • ISSUE INSTRUCTIONS ON TIME, COST, QUALITY RELATED TO THE WORKS.
  • ISSUE ARCHITECTS INSTRUCTIONS AS REQUIRED RELATED TO THE WORKS.
  • CHECK AND NEGOTIATE VARIATIONS TO THE WORKS AS REQUIRED.
  • ASSESS EXTENSIONS OF TIME CLAIMS AS REQUIRED.
  • ISSUE NECESSARY CONTRACT VARIATIONS.
  • ASSESS BUILDERS MONTHLY CLAIMS.
  • CERTIFY PERCENTAGE MONTHLY COMPLETION OF THE WORKS.
  • CERTIFY AND ISSUE MONTHLY PROGRESS CERTIFICATES FOR WORK COMPLETED.
  • ENSURE DEFECTIVE MATERIALS AND WORKMANSHIP IS DEMOLISHED AND REWORKED.
  • INSPECT THE WORKS DAILY.
  • ADMINISTER THE CONTRACT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS.
  • MAINTAIN DAILY RECORD SHEETS REGARDING ALL ASPECTS OF THE WORKS INCLUDING MATTERS AFFECTING THE PROGRES OF THE WORKS.
  • SUBMIT TO THE CLIENT WEEKLY SUMMARIES OF ALL SITE ACTIVITIES DURING THE WEEK, NOTING MATERIALS STOCKPILED, WEATHER CONDITIONS AND ANY MATTERS AFFECTING THE PROGRESS OF THE WORKS.
  • UNDERTAKE REGULAR FORTNIGHTLY SITE MEETINGS WITH THE BUILDER.
  • AT CRITICAL POINTS ENSURE ATTENDANCE OF SPECIALIST CONSULTANTS.
  • CHAIR SITE MEETINGS.
  • COMPILE SITE MINUTES.
  • DISTRIBUTE SITE MINUTES.
  • ACTION SITE MINUTES.
  • ASSESS AND CHECK BUILDERS CLAIMS.
  • ISSUE PROGRESS CERTIFICATES.
  • PRODUCE ON THE LAST DAY OF EACH MONTH A FULL PROGRESS REPORT TO THE CLIENT REGARDING THE WORKS.
  • PROVIDE PHOTOGRAPHIC RECORD OF STATE OF THE WORKS.
  • INCLUDE A FINANCIAL SUMMARY OF THE WORKS.
  • PROVIDE UPDATED WORKS PROGRAMME.
  • PRIOR TO PRACTICAL COMPLETION LIST AND ARRANGE REMEDIAL ACTION TO ENSURE ANY DEFECTS HAVE BEEN RECTIFIED.
  • ENSURE ALL PLANT AND MACHINERY IS FULLY OPERATIONAL AND COMMISSIONED.
  • ENSURE EQUIPMENT MANUALS ARE COMPLETE AND CLIENTS COPIES ARE INSERTED.
  • ARRANGE BONDS/BANK GUARANTEES ARE IN PLACE.
  • ISSUE THE CERTIFICATE OF PRACTICAL COMPLETION AND SEMI FINAL CERTIFICATE.
  • MONITOR THE BUILDING DURING THE DEFECTS LIABILITY PERIOD.
  • ENSURE IMMEDIATE MAKING GOOD OF ANY CRITICAL DEFECTS WHICH OCCUR.
  • MAKE TWO ROUTINE VISITS DURING THE PERIOD TO INSPECT THE BUILDING.
  • UPON EXPIRATION OF THE DEFECTS LIABILITY PERIOD CARRY OUT A FULL INSPECTION OF THE BUILDING, ITS PLANT AND EQUIPMENT.
  • DRAW UP A LIST OF DEFECTS.
  • ARRANGE FOR THE BUILDER TO MAKE GOOD ALL DEFECTS.
  • ONCE ALL DEFECTS HAVE BEEN MADE GOOD ISSUE THE FINAL CERTIFICATE TO THE BUILDER.
  • ISSUE AS BUILT DRAWINGS TO THE CLIENT.
  • PROVIDE ONGOING ROUTINE MAINTENANCE GUIDELINES.
  • PREPARE THE FINAL REPORT AND FINANCIAL STATEMENT AND SUBMIT TO THE CLIENT.
  • CONCLUDE CONTRACT.