project
methodology
1.00 PREDESIGN OPERATIONS
- INTRODUCE KEY TEAM MEMBERS TO CLIENT.
- ESTABLISH CLIENTS REQUIREMENTS RELATED TO LINES OF COMMUNICATION, REPORTING PROCEDURES.
- INSPECT SITE AND ADJACENT ENVIRONMENT.
- REVIEW, CLARIFY AND CONFIRM PHYSICAL BRIEF WITH CLIENT.
- REVIEW WITH CLIENT FINANCIAL BRIEF AND ESTABLISH CLIENT’S COST PERCEPTIONS AND EXPECTATIONS.
- ESTABLISH AND AGREE PROJECT IMPLEMENTATION WORKPLAN WITH CLIENT.
- UNDERTAKE REVIEW OF EXISTING SITE/CADASTRAL/TOPOGRAPHICAL SURVEY.
- CONFIRM LOCATION OF ALL EXISTING AND PROPOSED SITE SERVICES.
- CONFIRM LOCATION OF EXISTING MATURE TREES/VEGETATIONS.
- CONFIRM LOCATION OF OTHER BUILDINGS BEING DESIGNED BY OTHERS.
- RE-SURVEY SITE IF AND AS REQUIRED AND INCORPORATE ALL SITE DATA.
- UNDERTAKE DIGITAL CAMERA SURVEY OF EXISTING SITE AND ENVIRONMENT.
- UNDERTAKE NECESSARY TRIAL PITS/SOILS INVESTIGATION.
- INCORPORATE TESTS WITH ANY PREVIOUS GEOTECHNICAL DATA OBTAINED.
- PRODUCE GEOTECHNICAL REPORT.
- REVIEW AND REVISE PHYSICAL BRIEF, SPACE REQUIREMENTS.
- PRODUCE AND REVISED SPATIAL BRIEF.
- REVIEW WITH CLIENT FINANCIAL BRIEF PARAMETERS, INCLUDING FITOUTS COSTS.
- REVIEW CURRENT CONCEPT DESIGN.
- COMMENT AND RECOMMEND REVISIONS AS NECESSARY.
- PRODUCE DEFINITIVE PROJECT BRIEF INCORPORATING ALL DATA, PARAMETERS AND INFORMATION OBTAINED IN ITEMS 1.01 TO 1.06 ABOVE.
- SUBMIT DEFINITIVE PROJECT BRIEF FOR CLIENT’S CONSIDERATION AND APPROVAL.
- OBTAIN CLIENT’S APPROVAL.
2.00 SCHEMATIC DESIGN STAGE OPERATIONS
- EVALUATE ALTERNATIVE DESIGNS WITH REGARD TO FINANCIAL BRIEF.
- CONSIDER CONSTRAINTS OF PHYSICAL AND FINANCIAL BRIEF.
- EVALUATE ALTERNATIVES AND REPORT ON OPTIMUM SOLUTIONS.
- PRODUCE ILLUSTRATIONS OF PREFERRED SCHEMES WITH NOTIONAL DESIGN DRAWINGS, MASSING SKETCHES AND SKETCH DETAILS.
- INTEGRATE STRUCTURAL/CIVIL DESIGN/BUILDING INTO ARCHITECTURAL DESIGN.
- PRODUCE DEFINITIVE SCHEMATIC DESIGN OF PROJECT INCLUDING SITE LAYOUT PLAN, FLOOR PLANS SECTION, ELEVATIONS TO FULLY ILLUSTRATE THE PROJECT.
- PROVIDE OPINION OF LIKELY MAGNITUDE OF COST OF PROJECT.
- PRODUCE SCHEMATIC DESIGN REPORT INCORPORATING ITEMS LISTED IN ITEM INCLUDING APPROPRIATE RECOMMENDATIONS FOR CLIENT APPROVAL.
- OBTAIN CLIENT APPROVAL TO PROCEED INTO DESIGN DEVELOPMENT AND CONTRACT DOCUMENTATION STAGES.
3.00 DESIGN DEVELOPMENT STAGE OPERATIONS
- DIRECT AND INTEGRATE THE SPECIALIST CONSULTANTS DETAILED DESIGN WORK INTO THE OVERALL BUILDING DESIGN.
- CONTROL AND DIRECT THE ACTIVITIES OF ALL SPECIALIST CONSULTANTS.
- FINALISE ENTIRE DESIGN.
- FREEZE DESIGN
- RE-EVALUATE PROJECT COSTS AND ENSURE BUDGET PARAMETERS ARE ACHIEVED.
- PRODUCE DESIGN DEVELOPMENT APPROVAL STAGE REPORT FOR CLIENT.
4.00 CONTRACT DOCUMENTATION STAGE
- PREPARE ALL WORKING DRAWINGS FOR TENDER INCLUDING ALL ARCHITECTURAL, CIVIL, STRUCTURAL AND BUILDING SERVICES DRAWINGS.
- PREPARE ALL SPECIFICATIONS.
- QUALITY ASSURE ALL DOCUMENTS PREPARED.
- PREPARE ALL BIDDING DOCUMENTS READY IN ALL RESPECTS FOR TENDER.
- PREPARE QUERY/ANSWER SHEETS FOR USE DURING TENDER.
- PREPARE PRE-TENDER ESTIMATE.
- PREPARE REPORT FOR CLIENT APPROVAL ON CONTRACT DOCUMENTATION INCLUDING PRE-TENDER ESTIMATE.
- SUBMIT REPORT FOR CLIENT APPROVAL.
- OBTAIN CLIENT APPROVAL TO TENDER.
5.00 STATUTORY APPROVALS
- SUBMIT ALL DOCUMENTATION TO LOCAL BUILDING AUTHORITY AND PHYSICAL PLANNING BOARD TO OBTAIN NECESSARY STATUTORY APPROVALS.
- LIAISE WITH ELCOM REGARDING PROVISION OF SERVICE.
6.00 TENDER BIDDING AND CALLING OF TENDERS
- CONFIRM WITH CLIENT IF BIDDING TO BE “OPEN” OR “PRE-SELECTION”.
- IF PRE-SELECTION IS REQUIRED, UNDERTAKE PRE-SELECTION AT COMMENCEMENT OF “4.0 CONTRACT DOCUMENTATION STAGE”. PRE-SELECTION CRITERIA WILL BE AGREED WITH CLIENT.
- ADVERTISE TENDERS.
- ISSUE TENDER DOCUMENTS.
- MANAGE ADMINISTRATION OF BIDDING PROCESS INCLUDING DEALING WITH TENDERERS QUESTIONS AND QUERIES.
- CLOSE AND RECEIVE TENDERS IN ACCORDANCE WITH CLIENT’S REQUIREMENTS.
7.00 CONSTRUCTION STAGE/PROJECT MANAGEMENT
- NOTIFY SUCCESSFUL TENDERERS BY LETTER OF ACCEPTANCE.
- DRAW UP CONTRACT DOCUMENT AGREEMENT AND ARRANGE SIGNING OF ALL CONTRACT DOCUMENTS BETWEEN APPOINTED BUILDER AND CLIENT, INCLUDING CONSTRUCTION PROGRAMME.
- MOBILISE CONSULTANTS SITE ARCHITECT AND CONTRACTORS SITE MANAGEMENT STAFF TO SITE.
- UNDERTAKE CONSTRUCTION SUPERVISION.
- MONITOR TIME, COST, QUALITY.
- MONITOR PROGRESS OF THE WORKS.
- ISSUE INSTRUCTIONS ON TIME, COST, QUALITY RELATED TO THE WORKS.
- ISSUE ARCHITECTS INSTRUCTIONS AS REQUIRED RELATED TO THE WORKS.
- CHECK AND NEGOTIATE VARIATIONS TO THE WORKS AS REQUIRED.
- ASSESS EXTENSIONS OF TIME CLAIMS AS REQUIRED.
- ISSUE NECESSARY CONTRACT VARIATIONS.
- ASSESS BUILDERS MONTHLY CLAIMS.
- CERTIFY PERCENTAGE MONTHLY COMPLETION OF THE WORKS.
- CERTIFY AND ISSUE MONTHLY PROGRESS CERTIFICATES FOR WORK COMPLETED.
- ENSURE DEFECTIVE MATERIALS AND WORKMANSHIP IS DEMOLISHED AND REWORKED.
- INSPECT THE WORKS DAILY.
- ADMINISTER THE CONTRACT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS.
- MAINTAIN DAILY RECORD SHEETS REGARDING ALL ASPECTS OF THE WORKS INCLUDING MATTERS AFFECTING THE PROGRES OF THE WORKS.
- SUBMIT TO THE CLIENT WEEKLY SUMMARIES OF ALL SITE ACTIVITIES DURING THE WEEK, NOTING MATERIALS STOCKPILED, WEATHER CONDITIONS AND ANY MATTERS AFFECTING THE PROGRESS OF THE WORKS.
- UNDERTAKE REGULAR FORTNIGHTLY SITE MEETINGS WITH THE BUILDER.
- AT CRITICAL POINTS ENSURE ATTENDANCE OF SPECIALIST CONSULTANTS.
- CHAIR SITE MEETINGS.
- COMPILE SITE MINUTES.
- DISTRIBUTE SITE MINUTES.
- ACTION SITE MINUTES.
- ASSESS AND CHECK BUILDERS CLAIMS.
- ISSUE PROGRESS CERTIFICATES.
- PRODUCE ON THE LAST DAY OF EACH MONTH A FULL PROGRESS REPORT TO THE CLIENT REGARDING THE WORKS.
- PROVIDE PHOTOGRAPHIC RECORD OF STATE OF THE WORKS.
- INCLUDE A FINANCIAL SUMMARY OF THE WORKS.
- PROVIDE UPDATED WORKS PROGRAMME.
- PRIOR TO PRACTICAL COMPLETION LIST AND ARRANGE REMEDIAL ACTION TO ENSURE ANY DEFECTS HAVE BEEN RECTIFIED.
- ENSURE ALL PLANT AND MACHINERY IS FULLY OPERATIONAL AND COMMISSIONED.
- ENSURE EQUIPMENT MANUALS ARE COMPLETE AND CLIENTS COPIES ARE INSERTED.
- ARRANGE BONDS/BANK GUARANTEES ARE IN PLACE.
- ISSUE THE CERTIFICATE OF PRACTICAL COMPLETION AND SEMI FINAL CERTIFICATE.
- MONITOR THE BUILDING DURING THE DEFECTS LIABILITY PERIOD.
- ENSURE IMMEDIATE MAKING GOOD OF ANY CRITICAL DEFECTS WHICH OCCUR.
- MAKE TWO ROUTINE VISITS DURING THE PERIOD TO INSPECT THE BUILDING.
- UPON EXPIRATION OF THE DEFECTS LIABILITY PERIOD CARRY OUT A FULL INSPECTION OF THE BUILDING, ITS PLANT AND EQUIPMENT.
- DRAW UP A LIST OF DEFECTS.
- ARRANGE FOR THE BUILDER TO MAKE GOOD ALL DEFECTS.
- ONCE ALL DEFECTS HAVE BEEN MADE GOOD ISSUE THE FINAL CERTIFICATE TO THE BUILDER.
- ISSUE AS BUILT DRAWINGS TO THE CLIENT.
- PROVIDE ONGOING ROUTINE MAINTENANCE GUIDELINES.
- PREPARE THE FINAL REPORT AND FINANCIAL STATEMENT AND SUBMIT TO THE CLIENT.
- CONCLUDE CONTRACT.