Project Methodology

project
methodology

1.00 PREDESIGN OPERATIONS

  •  1.01 PREDESIGN

    • INTRODUCE KEY TEAM MEMBERS TO CLIENT.
    • ESTABLISH CLIENTS REQUIREMENTS RELATED TO LINES OF COMMUNICATION, REPORTING PROCEDURES.
    • INSPECT SITE AND ADJACENT ENVIRONMENT.
    • REVIEW, CLARIFY AND CONFIRM PHYSICAL BRIEF WITH CLIENT.
    • REVIEW WITH CLIENT FINANCIAL BRIEF AND ESTABLISH CLIENT’S COST PERCEPTIONS AND EXPECTATIONS.
    • ESTABLISH AND AGREE PROJECT IMPLEMENTATION WORKPLAN WITH CLIENT.

    1.02 TOPOGRAPHICAL SURVEY ACTIVITIES AND OPERATIONS

    • UNDERTAKE REVIEW OF EXISTING SITE/CADASTRAL/TOPOGRAPHICAL SURVEY.
    • CONFIRM LOCATION OF ALL EXISTING AND PROPOSED SITE SERVICES.
    • CONFIRM LOCATION OF EXISTING MATURE TREES/VEGETATIONS.
    • CONFIRM LOCATION OF OTHER BUILDINGS BEING DESIGNED BY OTHERS.
    • RE-SURVEY SITE IF AND AS REQUIRED AND INCORPORATE ALL SITE DATA.
    • UNDERTAKE DIGITAL CAMERA SURVEY OF EXISTING SITE AND ENVIRONMENT.

    1.03  GEOTECHNICAL OPERATIONS

    • UNDERTAKE NECESSARY TRIAL PITS/SOILS INVESTIGATION.
    • INCORPORATE TESTS WITH ANY PREVIOUS GEOTECHNICAL DATA OBTAINED.
    • PRODUCE GEOTECHNICAL REPORT.

    1.04  SPATIAL BRIEF REQUIREMENTS

    • REVIEW AND REVISE PHYSICAL BRIEF, SPACE REQUIREMENTS.
    • PRODUCE AND REVISED SPATIAL BRIEF.

    1.05  FINANCIAL BRIEF PARAMETERS

    • REVIEW WITH CLIENT FINANCIAL BRIEF PARAMETERS, INCLUDING FITOUTS COSTS.

    1.06  CONCEPT DESIGN REVIEW

    • REVIEW CURRENT CONCEPT DESIGN.
    • COMMENT AND RECOMMEND REVISIONS AS NECESSARY.

    1.07  DEFINITIVE PROJECT BRIEF

    • PRODUCE DEFINITIVE PROJECT BRIEF INCORPORATING ALL DATA, PARAMETERS AND INFORMATION OBTAINED IN ITEMS 1.01 TO 1.06 ABOVE.
    • SUBMIT DEFINITIVE PROJECT BRIEF FOR CLIENT’S CONSIDERATION AND APPROVAL.
    • OBTAIN CLIENT’S APPROVAL.

    2.00      SCHEMATIC DESIGN STAGE OPERATIONS

    2.01  PRELIMINARY DESIGN

    • EVALUATE ALTERNATIVE DESIGNS WITH REGARD TO FINANCIAL BRIEF.
    • CONSIDER CONSTRAINTS OF PHYSICAL AND FINANCIAL BRIEF.
    • EVALUATE ALTERNATIVES AND REPORT ON OPTIMUM SOLUTIONS.
    • PRODUCE ILLUSTRATIONS OF PREFERRED SCHEMES WITH NOTIONAL DESIGN DRAWINGS, MASSING SKETCHES AND SKETCH DETAILS.
    • INTEGRATE STRUCTURAL/CIVIL DESIGN/BUILDING INTO ARCHITECTURAL DESIGN.

    2.02  DEFINITIVE SCHEMATIC DESIGN

    • PRODUCE DEFINITIVE SCHEMATIC DESIGN OF PROJECT INCLUDING SITE LAYOUT PLAN, FLOOR PLANS SECTION, ELEVATIONS TO FULLY ILLUSTRATE THE PROJECT.

    2.03  COSTS

    • PROVIDE OPINION OF LIKELY MAGNITUDE OF COST OF PROJECT.

    2.04 DESIGN REPORT

    • PRODUCE SCHEMATIC DESIGN REPORT INCORPORATING ITEMS LISTED IN ITEM INCLUDING APPROPRIATE RECOMMENDATIONS FOR CLIENT APPROVAL.

    2.05 CLIENT APPROVAL

    • OBTAIN CLIENT APPROVAL TO PROCEED INTO DESIGN DEVELOPMENT AND CONTRACT DOCUMENTATION STAGES.

    3.00 DESIGN DEVELOPMENT STAGE OPERATIONS

    3.01 INTEGRATE CONSULTANTS

    • DIRECT AND INTEGRATE THE SPECIALIST CONSULTANTS DETAILED DESIGN WORK INTO THE OVERALL BUILDING DESIGN.
    • CONTROL AND DIRECT THE ACTIVITIES OF ALL SPECIALIST CONSULTANTS.
    • FINALISE ENTIRE DESIGN.
    • FREEZE DESIGN

    3.02 COST

    • RE-EVALUATE PROJECT COSTS AND ENSURE BUDGET PARAMETERS ARE ACHIEVED.

    3.03 DESIGN DEVELOPMENT REPORT

    • PRODUCE DESIGN DEVELOPMENT APPROVAL STAGE REPORT FOR CLIENT

    4.00 CONTRACT DOCUMENTATION STAGE

    4.01 TENDER DRAWINGS 

    • PREPARE ALL WORKING DRAWINGS FOR TENDER INCLUDING ALL ARCHITECTURAL, CIVIL, STRUCTURAL AND BUILDING SERVICES DRAWINGS. 
    • PREPARE ALL SPECIFICATIONS.
    • QUALITY ASSURE ALL DOCUMENTS PREPARED.

     4.02 BIDDING DOCUMENTS

    • PREPARE ALL BIDDING DOCUMENTS READY IN ALL RESPECTS FOR TENDER.
    • PREPARE QUERY/ANSWER SHEETS FOR USE DURING TENDER.

    4.03 PRE-TENDER ESTIMATE OF COST

    • PREPARE PRE-TENDER ESTIMATE.

    4.04 CONTRACT DOCUMENTATION REPORT

    • PREPARE REPORT FOR CLIENT APPROVAL ON CONTRACT DOCUMENTATION INCLUDING PRE-TENDER ESTIMATE.
    • SUBMIT REPORT FOR CLIENT APPROVAL.
    • OBTAIN CLIENT APPROVAL TO TENDER.

    5.00 STATUTORY APPROVALS

    • SUBMIT ALL DOCUMENTATION TO LOCAL BUILDING AUTHORITY AND PHYSICAL PLANNING BOARD TO OBTAIN NECESSARY STATUTORY APPROVALS.
    • LIAISE WITH ELCOM REGARDING PROVISION OF SERVICE.

    6.00      TENDER BIDDING AND CALLING OF TENDERS

    • CONFIRM WITH CLIENT IF BIDDING TO BE “OPEN” OR “PRE-SELECTION”.
    • IF PRE-SELECTION IS REQUIRED, UNDERTAKE PRE-SELECTION AT COMMENCEMENT OF “4.0 CONTRACT DOCUMENTATION STAGE”. PRE-SELECTION CRITERIA WILL BE AGREED WITH CLIENT.
    • ADVERTISE TENDERS.
    • ISSUE TENDER DOCUMENTS.
    • MANAGE ADMINISTRATION OF BIDDING PROCESS INCLUDING DEALING WITH TENDERERS QUESTIONS AND QUERIES.
    • CLOSE AND RECEIVE TENDERS IN ACCORDANCE WITH CLIENT’S REQUIREMENTS.

    7.00 CONSTRUCTION STAGE/PROJECT MANAGEMENT

    7.01 TENDER AWARD

    • NOTIFY SUCCESSFUL TENDERERS BY LETTER OF ACCEPTANCE.
    • DRAW UP CONTRACT DOCUMENT AGREEMENT AND ARRANGE SIGNING OF ALL CONTRACT DOCUMENTS BETWEEN APPOINTED BUILDER AND CLIENT, INCLUDING CONSTRUCTION PROGRAMME.
    • MOBILISE CONSULTANTS SITE ARCHITECT AND CONTRACTORS SITE MANAGEMENT STAFF TO SITE.

    7.02 SITE CONSTRUCTION SUPERVISION

    • UNDERTAKE CONSTRUCTION SUPERVISION.
    • MONITOR TIME, COST, QUALITY.
    • MONITOR PROGRESS OF THE WORKS. 
    • ISSUE INSTRUCTIONS ON TIME, COST, QUALITY RELATED TO THE WORKS.
    • ISSUE ARCHITECTS INSTRUCTIONS AS REQUIRED RELATED TO THE WORKS.
    • CHECK AND NEGOTIATE VARIATIONS TO THE WORKS AS REQUIRED.
    • ASSESS EXTENSIONS OF TIME CLAIMS AS REQUIRED.
    • ISSUE NECESSARY CONTRACT VARIATIONS.
    • ASSESS BUILDERS MONTHLY CLAIMS.
    • CERTIFY PERCENTAGE MONTHLY COMPLETION OF THE WORKS.
    • CERTIFY AND ISSUE MONTHLY PROGRESS CERTIFICATES FOR WORK COMPLETED.
    • ENSURE DEFECTIVE MATERIALS AND WORKMANSHIP IS DEMOLISHED AND REWORKED.
    • INSPECT THE WORKS DAILY.
    • ADMINISTER THE CONTRACT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS.
    • MAINTAIN DAILY RECORD SHEETS REGARDING ALL ASPECTS OF THE WORKS INCLUDING MATTERS AFFECTING THE PROGRES OF THE WORKS.

    7.03 WEEKLY ACTIVITY SUMMARIES

    • SUBMIT TO THE CLIENT WEEKLY SUMMARIES OF ALL SITE ACTIVITIES DURING THE WEEK, NOTING MATERIALS STOCKPILED, WEATHER CONDITIONS AND ANY MATTERS AFFECTING THE PROGRESS OF THE WORKS.

    7.04 SITE MEETINGS

    • UNDERTAKE REGULAR FORTNIGHTLY SITE MEETINGS WITH THE BUILDER.
    • AT CRITICAL POINTS ENSURE ATTENDANCE OF SPECIALIST CONSULTANTS.
    • CHAIR SITE MEETINGS.
    • COMPILE SITE MINUTES.
    • DISTRIBUTE SITE MINUTES.
    • ACTION SITE MINUTES.

    7.05 MONTHLY PROGRESS CERTIFICATES

    • ASSESS AND CHECK BUILDERS CLAIMS.
    • ISSUE PROGRESS CERTIFICATES.

    7.06 MONTHLY PROGRESS REPORTS

    • PRODUCE ON THE LAST DAY OF EACH MONTH A FULL PROGRESS REPORT TO THE CLIENT REGARDING THE WORKS.
    • PROVIDE PHOTOGRAPHIC RECORD OF STATE OF THE WORKS.
    • INCLUDE A FINANCIAL SUMMARY OF THE WORKS.
    • PROVIDE UPDATED WORKS PROGRAMME.

    7.07 PRACTICAL COMPLETION OF THE WORKS

    • PRIOR TO PRACTICAL COMPLETION LIST AND ARRANGE REMEDIAL ACTION TO ENSURE ANY DEFECTS HAVE BEEN RECTIFIED.
    • ENSURE ALL PLANT AND MACHINERY IS FULLY OPERATIONAL AND COMMISSIONED.
    • ENSURE EQUIPMENT MANUALS ARE COMPLETE AND CLIENTS COPIES ARE INSERTED.
    • ARRANGE BONDS/BANK GUARANTEES ARE IN PLACE.
    • ISSUE THE CERTIFICATE OF PRACTICAL COMPLETION AND SEMI FINAL CERTIFICATE.

    7.08 DEFECTS LIABILITY PERIOD

    • MONITOR THE BUILDING DURING THE DEFECTS LIABILITY PERIOD.
    • ENSURE IMMEDIATE MAKING GOOD OF ANY CRITICAL DEFECTS WHICH OCCUR.
    • MAKE TWO ROUTINE VISITS DURING THE PERIOD TO INSPECT THE BUILDING.
    • UPON EXPIRATION OF THE DEFECTS LIABILITY PERIOD CARRY OUT A FULL INSPECTION OF THE BUILDING, ITS PLANT AND EQUIPMENT.
    • DRAW UP A LIST OF DEFECTS.
    • ARRANGE FOR THE BUILDER TO MAKE GOOD ALL DEFECTS.

    7.09 FINAL CERTIFICATE

    • ONCE ALL DEFECTS HAVE BEEN MADE GOOD ISSUE THE FINAL CERTIFICATE TO THE BUILDER.
    • ISSUE AS BUILT DRAWINGS TO THE CLIENT.
    • PROVIDE ONGOING ROUTINE MAINTENANCE GUIDELINES.
    • PREPARE THE FINAL REPORT AND FINANCIAL STATEMENT AND SUBMIT TO THE CLIENT.
    • CONCLUDE CONTRACT.